Chain of custody is the process by which authorized custody of a sample is successively transferred from one person to another by the use of approved procedures and documents. Chain of custody always begins with crime scene specialists, or the professionals conducting the crime scene investigation. Freddie mac document custody procedures handbook document custodial options and requirements august 2015 2 chapter 1 introduction a sellerservicer selling mortgages to freddie mac must deliver the notes, assignments, and related documents to you, according to the freddie mac singlefamily sellerservicer guide guide. These procedures ensure that all applications are processed in a consistent, professional and equitable manner. What is needed to earn chain of custody certification. This chain of custody system manual hereafter the coc manual documents the elements of a chain of custody system compliant to both the fsc and pefc chain of custody standards implemented by company name hereafter known as. Do you handle environmental samples or data that could become evidence. Subsequent transfers of servicing and custody procedure. Sfi chain of custody procedurespercentagebased method. The fsc chain of custody standard is available for download on the coc webpage located on the fsc us website. Subsequent transfers of servicing and custody procedures freddie mac document subsequent transfers of servicing and custody procedures august 2008 4 chapter 5 the transferee custodian must.
The following procedures are to be followed when performing hain of ustody. To ensure sample integrity, it is required that an accurate written record chain of custody be available to trace the possession and handling of samples from the moment of collection through analysis and final disposition. Initiating and maintaining a chain of custody document. Chain of custody procedures are one piece of a large quality assurance program to assure data and conclusions are defensible in a legal or regulatory situation. Gm002016 chain of custody policy and procedures virginia deq. Standard operating procedure 620 chain of custody procedures purpose the purpose of following chain of custody procedures is to maintain the quality of all samples during collection, transportation, and storage prior to analysis. The first step is to choose a certification body that operates where your company is based. Group chain of custody certification procedures for the forest stewardship council fsc division of forestry group entity procedures june 23, 2010 revised 62012, 32015, 52016, 62017 certificate number scscoc002041. A formally documented continuity of possession, and proof of integrity of evidence collected, which establishes each person having custody being in possession of the evidence. Chain of custody in computer forensics infosec resources. Standard operating procedure seven sample preservation, storage, handling and documentation modified from.
The purpose of this standard operating procedure sop is to provide guidance on the processes used to continuously track the chain of custody coc for. Deq or the laboratory provides the forms used to record sample collection information, tests requested and result. A process whereby a sample is maintained under physical possession or control. Pefc chain of custody procedurespercentagebased method.
A chain of custody is necessary if there is any possibility that litigants will use analytical data or conclusions based upon that data in litigation. Those who use the chain of custody standard should consult the product specific annex corresponding to the product they are trading andor processing. A formally documented continuity of possession, and proof of integrity of evidence collected, which establishes each person having custodybeing in possession of the evidence. The brand number is associated with the logtimber purchase contract which will include a certification form identifying. Chainofcustody is not required for field analyses ph, do, residual chlorine, and temperature or any. When evidence is first found on a crime scene, steps have to be taken to. Chain of custody facts the following will be used as evidence that a urine specimen does indeed belong to the subject. Simply put, the chain of custody is the unbroken path a product takes from the first stage in the supply chain to the end customer, including raw commodity materials, conversion, transformation, distribution and logistics. Chain of custody coc, in legal contexts, is the chronological documentation or paper trail that records the sequence of custody, control, transfer, analysis, and disposition of physical or electronic evidence. Standard operating procedure 620 chain of custody procedures. Free sample fsc chain of custody coc procedures for a singlesite certificate holder using the transfer system.
Anyone who has sourced products globally has probably outsourced the. Exhibits are tangible objects that are relevant to the facts of a casefor example. It involves keeping a detailed log showing who collected, handled, transferred, or analyzed evidence during an investigation. The chain of custody process and documentation is used to ensure that the integrity and validity of drug test results used as evidence are not called into question in a court of law. It also documents each person who handled the evidence, the datetime it was collected or transferred, and. Of particular importance in criminal cases, the concept is also applied in civil litigationand sometimes more broadly in drug testing of athletes, and in supply chain management, e. General policies governing physical security of chainofcustody samples 14. This protocol provides a standard operating procedure sop for initiating and maintaining a chain of custody coc document. In a legal or regulatory situation custody documentation alone is not sufficient. These forms will request a copy of the suppliers valid certificate and, if applicable, chain of custody number from sfi, american tree farm system atfs. The chain of custody is a tracking record beginning with detailed scene notes that describe where the evidence was received or collected. Chain of custody is an essential firststep in cyber forensics investigations. This member understands that these procedures are necessary to.
Arrival of chain of custody and urine specimen together into the lab signature on chain of custody form initials and date on tamper evident seal. The scope of the chain of custody is defined in the standard page 6 and includes. Complying with chain of custody procedures helps to ensure valid results and legal reliability. List of acronyms aro aroclor asb analytical services branch btex benzene, toluene, ethylbenzene, and xylene cbc chlorinated biphenyl congener cdd chlorodibenzopdioxin cdf chlorodibenzofuran cercla comprehensive environmental response, compensation, and liability act clp contract laboratory program clp cor clp contracting officers representative. Field personnel will complete sample labels and chain of custody forms to be used for tracking samples. Chainofcustody is the process by which authorized custody of a sample is successively transferred from one person to another by the use of approved procedures and documents. You must follow these procedures each time you move a memory card or tabulator. Custody should be documented from sample collection through sample analysis at the laboratory. Ballots, voting machines, and supplies should have a label identifying the polling place to which they are assigned. Memory cards must be sealed in a tabulator, sealed in a storage. Sfi chain of custody procedurespercentagebased method for.
A typical chain of custody procedure is as follows. Chain of custody form noting the stall and provide it to the supervising officer. Collection techniques, preservation, packaging, transportation, storage and creation of the inventory list are all part of the. Even the best technology is useless if it is not supported by a lean, well defined process, which is at the end strengthened by a powerful structure around it. Pefc chain of custody procedurespercentagebased method for. Once the chainofcustody log is complete, a copy will need to be transported to the polling place for the poll judges to verify the seals are intact in order to ensure the security of the machine. For additional information, an epa online selfinstructional course, chainofcustody procedures for samples and data. The procedure for establishing chain of custody starts with the crime scene. Completing the chain of custody 10 subject shall read, sign, and date the chain of custody if refuses, simply document the chain of custody 11 the collector shall sign and date the specimen collector certification and specimen transfer certification 12 always use ball point pen, press hard and print legibly in all capital letters. Chain of custody demonstrates trust to the courts and to client that the media was not tampered with. These sample procedures have been designed to help you to comply with the fsc chain of custody coc standard fscstd40004 v30 by providing an example of how coc procedures may be structured. Documenting proper and accurate chain of custody records after sample collection is imperative to ensure that data is legally defensible. Samples taken for ambient environmental monitoring do not. A complete data defensibility scheme should be followed that fits the given situation.
Its purpose is to enable known as to maintain a system of identification and. Chain of custody coc a written legal document used to track the transfer of a samples from person to person. Fsccertified companies are audited to the chain of custody standard fscstd40004. Gtex chain of custody procedure biorepositories national.
Chain of custody definition of chain of custody by. Electronic chain of custody and request for analysis. Chain of custodyrecommendations for acceptance and analysis. Standard guide for sample chainofcustody procedures. The following information is included in the chain of custody. Laboratory personnel procedures for handling evidentiary samples. Sample fsc chain of custody procedures nature economy and. Every instance of contact with the data must be documented throughout the entire discovery process. These procedures offer certification bodies a format that can be used independently or incorporated into existing procedures. Sfi chain of custody procedurespercentagebased method for starfire lumber co.
Backup chain of custody sample storage devices 16 computer security for chain of custody 17 references 17 appendix 1. This document, group chain of custody certification procedures for the forest stewardship council fsc group member procedures, is part of this companys procedure and policy. Our chain of custody procedures will operate in accordance with the requirements of the fsc standard for chain of custody certification fscstd40004 v2. Do not wear any metal rings or bangles while collecting or handling samples, nor medicated bandages may contain silver. The chain of custody form ccf or coc is used to record all changes in the seizure, custody, control, transfer, analysis, and disposition of physical and electronic evidence. Jan 30, 2018 chain of custody is an essential firststep in cyber forensics investigations. Tabulator and memory card chain of custody procedures. To ensure sample integrity, it is required that an accurate written record chainofcustody be available to trace the possession and handling of samples from the moment of collection through analysis and final disposition. Chain of custody typically refers to the foundation the prosecution needs to establish for certain types of exhibits to be admitted into evidence. If proper preservation cannot be determined from the chainofcustody and laboratory verification e. All softwood saw logs, except log deck purchases, are identified by registered brand numbers. The chain of custody multisite coordinator will be responsible for chain of custody training at the elko and canal flats facilities while the marketing analyst will.
This chapter describes the components of a chain of custody and the procedures for the use. Our chain of custody procedures will operate in accordance with the requirements of the fsc standard for chain of custody certification fscstd40004 v2 and the pefc international standard pefc st 2002. Chain of custody standard ensures that the products sold by a certified supply chain actor sca are utz certified, and have been traded and handled according to the requirements set forth by utz. Collection techniques, preservation, packaging, transportation, storage and creation of the inventory list are all part of the process used in establishing the chain of custody. Digital chain of custody is the record of preservation of digital evidence from collection to presentation in the court of law. Sample fsc chain of custody procedures for traders nature. Chainofcustody procedures are used to maintain, transfer and document. Using the herwell hain of ustody application, scan the asset tag of the. In order to obtain a chain of custody certificate, a company must complete the following steps. If sample integrity is to be defensible, chain of custody procedures are necessary to document handling of samples from procurement through final analysis and disposal.
Procedures for chainofcustody, sop development, and common. Procedures for chainofcustody, sop development, and. Space is provided to highlight the finding as either ok or to record brief notes. Ensure that the form 1035 has been approved by freddie mac prior to. The purpose of following chain of custody procedures is to maintain the quality of all samples during collection, transportation, and storage prior to analysis. Sample fsc chain of custody procedures for traders. Chain of custody group member procedures for quality control appendix b1. Chain of custody definition of chain of custody by medical. Chain of custodyrecommendations for acceptance and. Complete an onsite assessment of compliance to the fsc chain of custody standard. The term chain of custody refers to the process of maintaining and documenting the handling of evidence. The chain of custody in digital forensics can also be referred to as the forensic link, the paper trail, or the chronological documentation of electronic evidence.
Chain of custody definition, examples, cases, processes. All certification bodies are approved by an independent assurance body. This document, group chain of custody certification procedures for the forest. Use this document for inspiration to create your own companyspecific procedures. Identification of the material category of material. Arrival of form and urine specimen together into the lab signature on chain of custody form signature on ua bottle initials on tamper evident seal. Sample collector in the case of an environmental sample, this would be the emergency personnel e. Once the chain of custody log is complete, a copy will need to be transported to the polling place for the poll judges to verify the seals are intact in order to ensure the security of the machine. Pefc chain of custody procedurespercentagebased method for starfire lumber co. Get certified 8 the role of a certification body is to provide an independent, thirdparty evaluation of your companys chain of custody procedures and to appoint an auditor. All samples submitted to mrspmust be accompanied by a completed request for analysis rfa form figs.
Of particular importance in criminal cases, the concept is also applied in civil litigationand sometimes more broadly in drug. Indiana department of natural resources division of. Chain of custody is defined as the documentation of the history of samples through all. Chain of custody is essentially documenting the way that we secure, transport and verify that items acquired for investigation were held in an appropriate manner. This is an essential part of digital investigation process. Chainofcustody describes a process as testified to by an individual who offers real evidence in a court of law and can account for the evidence. Group chain of custody certification procedures for fsc. If sample integrity is to be defensible, chainofcustody procedures are necessary to document handling of samples from procurement through final analysis and disposal. Mar 09, 2019 the term chain of custody refers to the process of maintaining and documenting the handling of evidence.
It indicates the collection, sequence of control, transfer, and analysis. Policies for both the routine chain of custody coc procedures and the evidentiary coc procedures are detailed below. Chain of custody the chain of custody documents the transfer of evidenceproperty from an investigator to another individual, location or agency. The chain of custody requires expert guidance to make the use of iot successful. The procedures presented in this guide are generally considered sufficient to assure legal defensibility of sample integrity. Digital forensics the essential chain of custody the. The bottle should be disposed of in a trash receptacle in a secured area. Shortened version of chain of custody policies 20 acknowledgments 26. Sample fsc chain of custody procedures nature economy.
Chain of custody system manual for fsc and pefc standards. Electronic chain of custody eurofins testamerica laboratories. A typical chain of custody form will describe the evidence and detail the location and. Chain of custody of forestbased products guidance for use. These procedures are summarized in appendix b1 with additional examples attached as necessary. The training will consist of an overview of fsc chain of custody certification and the fsc chain of custody document control system and each persons specific responsibilities. The following procedures,including maintenance of a written log, must be followed by all town clerks and presiding officers using tabulators.
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